When planning exams, the most important thing is that students should not have two exams fall on the same day. However, overlap is accepted where the submission deadline is the last day of an exam period for ‘written assignments’, e.g. projects.
When planning exams, special consideration is shown for first-year students in that their exams are evenly spread out during the exam period, if at all possible, thereby giving the students as much time as possible between the individual exams.
Exams are not planned for Sundays, public holidays and 23 December, and weekdays between Christmas and New Year must be avoided as far as possible.
Phases of exam planning
- First, written exams are planned for courses followed by students from several different degree programmes (these exams are spread out over the entire exam period).
- Exams for compulsory courses are then planned, allowing as much time as possible between them and the exams planned for the cross-disciplinary courses.
- To the extent possible, major oral exams are planned according to the degree programmes the students are enrolled on to ensure the exam dates do not collide with the written exams.
Take-home assignments:
- No other exams are planned during the period of 24 to 48-hour take-home assignments for students who have these types of exams.
- For assignments other than 24 to 48-hour take-home assignments, submission deadlines are planned for the last day of the exam period. Then, other exams can be planned around this deadline.
Room situation:
- For both written and oral exams, the room situation must be taken into account
- Planning must be coordinated both across the university and locally, so that more rooms can be used for both oral and written exams.
Individual considerations:
- As far as possible, the wishes of examiners and co-examiners are taken into account when planning exams.
- Only to a very limited extent can the planning take account of the special needs of individual students.
