The dean provides guidelines for the organisation and the development of teaching activities and administers possible strategic funds.

The board of studies is responsible for assuring and developing the quality of degree programmes and teaching activities, approving learning outcomes for individual courses and preparing and revising the overall objectives of programmes. The board of studies also approves the teaching plans.

Organisation of the degree programme and its elements is in close collaboration between the academic environments, the board of studies, the director of studies and the head of department.

The head of department is responsible for ensuring staffing and the proportion of teaching by researchers on the department's degree programmes. Moreover, the head of department engages in dialogue with the director of studies regarding the assignment of teaching hours. Every course has a course coordinator, and the responsibility for the course (including the quality assurance of the course) always lies with an internal academic staff member, who conducts research within the field in question.

On degree programmes that branch across several departments, the programme committee advises the boards of studies and the department managing teams on the development of the programme, the course elements and the proper staffing of lecturers.

The teaching staff must formulate clear and realistic learning outcomes for the courses in accordance with the programme’s qualification profile and make the learning objectives clear to the students. The students’ achievement of the established learning outcomes is facilitated through the organisation and implementation of appropriate forms of instruction and learning activities. lecturers incorporate the most recent research within their field into their teaching and engage in dialogue with their colleagues about the teaching.

The students are expected to put a significant and responsible work effort into their education and the teaching activities offered. The students’ comments and general feedback on the teaching are included in the development of teaching activities.

The practical organisation of the teaching activities is handled by the Aarhus BSS Studies Administration, which publishes the teaching plan and timetables for the individual degree programmes on the relevant platforms.

The Centre for Educational Development offers research-based counselling and advice for the academic environments, the board of studies and the management on teaching development, including didactic choices in the course administration and planning, alignment between teaching and exams, study progression and implementation of Educational IT.

Teaching evaluations form the basis for the assessment and possible adaptation of the individual courses and the programme as a whole.

All parties involved in scheduling exams are responsible for contributing to an appropriate and efficient planning process. When scheduling exams, the overall aims are to develop reasonable exam schedules for the students - schedules that ideally allow for reasonable intervals between each exam giving the student time to prepare for the individual (ordinary) exams - and to ensure reasonable working conditions for the examiners in connection with the exam.

The general principles for scheduling exams entail:

1. As a rule, ordinary exams are conducted in December-January and May-June, respectively. As a rule, reexaminations are conducted in a specified period in the current annual exam cycle (either in February or in August). Naturally, the assessment deadlines established in the Ministerial Order must be met irrespective of when the exam was actually conducted.
2. During the exam period, written exams are as a rule conducted earlier than oral exams as written exams require a longer assessment period.
3. Written exams are conducted from Monday to Thursday between 9:00 - 19:00, Friday between 9:00 - 18:00 and Saturday between 9:00 - 15:00 (until 16:300 to allow for the dispensation maximum). As far as possible, the aim is to conduct the exams from Monday to Friday. However, Saturday is included as an ordinary day in the scheduling phase. This means that students may expect one or more of their exams to be placed on a Saturday during the course of their studies. In extraordinary cases, written exams may also be conducted on Sundays. In these cases, the same framework that applies to Saturday will apply.
4. As a rule, oral exams may be conducted from Monday to Friday between 9:00 - 17:00. Oral exams may also be conducted on Saturdays between 9:00 - 15:00 if this is necessary in order to ensure a reasonable exam schedule.
5. The premises administered by Aarhus BSS are shared. This means that, as a rule, the departments and the degree programmes do not control or have a right to specific rooms in connection with teaching or exams. However, in connection with the scheduling of timetables and exams, it is a fundamental principle that teaching as well as (oral) exams take place in the vicinity of the degree programme, i.e. close to the academic environment, the department, the student associations, related academic environments, etc. in the University Park, on Fuglesangs Allé or in Herning.
6. In oral exams, the students are required to arrive one hour before their exam is scheduled to commence. However, students whose exams are scheduled in the first hour are allowed to arrive when their exams are scheduled to commence. This applies to ordinary exams as well as to reexaminations.
7. The academic staff member (or one of the academic staff members) responsible for the exam assignment must be reachable by phone during the first hour as a minimum in connection with a written exam or the publication of a take-home assignment. If the academic staff member responsible for the assignment is absent, his/her examination duty may be assumed by the approver of the exam assignment/another academically competent colleague.
8. Via the ordinary reporting channels between the departments and Aarhus BSS StudiePlan, the academic staff members are allowed to submit specific requests in connection with their exam schedules. These requests must be approved by the head of department. As a rule, academic staff members cannot block off dates for the written exams. “Blocking”-requests submitted after the department’s ordinary submission of requests will be met if possible. However, this cannot be guaranteed.
9. In connection with oral exams, external examiners may have certain requests regarding their exam schedule. These requests will be accommodated if possible. In this connection, the relevant director of studies is responsible for ensuring a reconciliation of mutual expectations when making agreements with external teaching staff/examiners.

Who is responsible for assuring the quality of the exam schedule?

1. The individual lecturer/examiner is responsible for the quality assurance of his or her own exam schedule in relation to the preliminary exam schedule submitted by Aarhus BSS StudiePlan. That is, the individual lecturer/examiner must check that there is a correlation between the preliminary schedule and the requests that he or she has submitted to StudiePlan with permission from the head of department.
2. The director of studies is responsible for ensuring that the overall exam schedule looks reasonable from a student perspective.
3. The department is responsible for submitting a joint overview of any corrections to the preliminary exam schedule to StudiePlan. When the deadline for corrections has expired, the exam schedule (following the adjustments based on the submitted corrections) is considered to be final.

Considering the students when scheduling exams

1. The room is suitable for the exam activity in question giving the student ample space and reasonable working conditions.
2. The exam schedule is announced to the students well in advance of the exam period.
3. The aim is that the exam schedule for ordinary exams should, as far as possible, allow for reasonable intervals between each exam so that the student is able to prepare for the individual exams.
4. For the sake of the study environment, oral exams should be conducted in the vicinity of the academic environment, the department, the student associations, related academic environments, etc. in the University Park, on Fuglesangs Allé or in Herning, respectively.